Grants Manager (New York City or Los Angeles)

About the position

About BEAM

The mission of BEAM is to create pathways for students from low-income and underserved communities to become scientists, mathematicians, engineers, and computer scientists. Led by staff with these same technical backgrounds, BEAM believes that pathways to STEM careers are created through community, individual support, and access to advanced work that typically lies outside most school curricula. We work to directly support students and to transition them to other supportive enrichment programs that enable their future success.

BEAM's model provides continuous support from middle school through college graduation, including intense academic summer programs for middle school students (after 6th and 7th grade), weekend classes and mentoring, and STEM-focused support through college. Our program includes not just access to learning advanced math but also support finding and applying to other opportunities, including support with college admissions and financial aid. In addition to our academic content, bringing students into community is a key part of our mission and all of our work is designed to support that goal.

BEAM has grown from a small summer program serving 17 students in the summer of 2011 to a year-round, national program, serving 420+ students at six summer program sites and 600+ students in year-round programming in New York City and Los Angeles this school year. In addition, our BEAM National pilot program now reaches over 500 elementary-aged students in seven different states, working to create a new nationwide pathway modeled on our local work.

With our strategic plan, our team has committed to transforming the organization from a successful startup to a more mature and scalable organization that can drive change across the country.

About the Advancement team: 

At BEAM, our Advancement team is a collaborative and dynamic group of six full-time staff members, working together to make sure we have the resources to fuel big dreams. Foundations currently provide about 40% of BEAM’s revenue (with individuals contributing 45% and corporations 15%), and building strong, lasting relationships with funders is at the heart of what we do.

As our Grants Manager, you’ll work hand-in-hand with the Director of Institutional Giving to grow and deepen our foundation partnerships. Together, you’ll help raise more than $4 million annually — critical funding that will drive innovation and provide stability as we build towards future growth. This is a unique opportunity to play a key role in building the foundation (literally and figuratively!) for BEAM’s future.

About the Grants Manager role: 

Beyond technical expertise — we’re looking for someone who’s excited to tell BEAM’s story, connect with others, and think strategically about how we grow.

The Grants Manager will be an experienced development professional who knows the ins and outs of grant writing, prospect research, and funder stewardship. But just as importantly, they’ll be a critical thinker, creative problem-solver, and trusted collaborator — someone who’s comfortable juggling projects, meeting deadlines, and staying grounded in the mission behind the work.

If you love writing compelling narratives, diving into research, and building genuine relationships — and if you’re energized by the idea of making an impact for underserved students — we can’t wait to meet you.

KEY RESPONSIBILITIES

Grant Writing and Management of Related Processes (80%)

• Manage a portfolio of grants up to $100,000, including writing and submitting proposals and reports and compiling accompanying materials in a timely manner.
• Work with the Director of Finance and Administration to prepare financial information for grant proposals and reports, including budgets, financial summaries/budget narratives, and more.
• Help manage a library of grant language and resources. 
• Maintain the grants calendar; input all annual deadlines for reports, renewals, and proposals.
• Develop and implement collaborative processes with the Finance, and Learning and Evaluation teams relating to grants.
• Represent BEAM in communications with funders.

Prospect Research (10%)

• Conduct prospect research using BEAM’s prospect research tools (Candid, Foundation Directory, Instrumentl, etc.) to identify and qualify new institutional funders (including foundations, corporations, and government agencies)

Grants Management and Administration (10%)

• Maintain master data records related to grant submissions and tracking and ensure data and deadlines are accurate in Salesforce. 
• Provide general administrative support for the Director of Institutional Giving.
• Prepare agendas and track follow-ups for inter-departmental grants meetings. 
• Work collaboratively with the Advancement team on special projects as needed.
• Perform other duties as needed.

QUALIFICATIONS

We understand that there are many paths to acquiring experience and therefore welcome candidates from diverse and nontraditional backgrounds for this role who have demonstrated equivalent transferable skills to carry out the major duties outlined in this job description. 

• 3-5 years of fundraising or equivalent professional experience.
• Knowledge of grant writing and fundraising best practices.
• Exceptional written and verbal communication skills; ability to translate complex concepts into strategic and compelling narratives.
• Strong research skills; proficiency with Candid, Foundation Directory, Instrumentl, and other research websites a plus.
• Ability to understand and analyze data and ensure that BEAM's data presentation accurately captures our program outcomes.
• Proven ability to effectively manage multiple projects and absorb a lot of information in a fast-paced, deadline-driven environment.
• Highly organized with strong attention to detail.
• Highly collaborative with excellent interpersonal skills.
• Passion for BEAM’s mission and strong interest in being part of a team working to support underserved students and their families.

Significant pluses may include:

• Salesforce or other relevant CRM database experience.
• Experience with STEM, STEM education, educational equity, and/or racial justice issues.
• Knowledge of New York City and Los Angeles funding landscapes.
• Familiarity with AI grant writing tools a plus.

SALARY, BENEFITS AND OTHER DETAILS

The expected salary range for this position is $65,000-$85,000, depending on experience and background. 

BEAM provides a number of benefits including:

• Flexible working hours
• Health, dental and vision benefits including health plan options that are free for individuals
• 12 paid holidays including an office closure 
• 15 days of paid annual leave to start, and will increase by one day for each year worked for your first 5 years of employment
• Paid sick leave
• 12 weeks paid maternity/paternity leave
• 403(b) Retirement Plan
• Student loan reimbursement
• Pre-tax commuter benefits
• $1,500 annual allowance for professional development
  
• Discounted health club membership

APPLICATION PROCESS

• The initial step is to submit your application, including resume and responses to a few short application questions, via our online portal. When your application is complete, we will follow up with next steps,
• Next steps in our process will include a short 30-minute phone interview and/or sample projects so we can get to know you and you can show us your work. We believe in the importance of demonstrated ability and providing opportunities that allow candidates to demonstrate their relevant skills for the role throughout our process. The final step of our process is a final interview with the team. 
• We will review applications on a rolling basis until the position is filled. 
• We believe strongly in communication and collaboration. In the spirit of that collaborative atmosphere, we strongly encourage you to ask questions about the position! You can contact hiring@beammath.org.

COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

Beyond a commitment to nondiscrimination, we are committed to fostering a supportive and inclusive environment where everyone can thrive.

EQUAL EMPLOYMENT OPPORTUNITY 

BEAM is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race (including traits historically associated with race (including, but not limited to, hair texture and protected hairstyles, such as braids, locks and twists), ethnicity, religion (including clothing or facial hair worn in accordance with the religious tenets), color, sex, pregnancy, childbirth and related medical conditions, breastfeeding, gender (including actual or perceived sex, gender identity, and gender expression including a person’s actual or perceived gender-related self-image, appearance, behavior, expression, or other gender-related characteristic, regardless of the sex assigned to that person at birth), sexual orientation, sexual and reproductive health decisions, national origin, immigration or citizenship status, status as a veteran, active military service member, or uniform service member, marital or partnership status, familial status, caregiver status, age (18 or older), predisposing genetic characteristics, disability, creed, status as a victim of domestic violence, sexual violence or stalking, unemployment status, salary history, credit history, an individual’s status as having a known relationship or association with a member or members of a protected category, or any other protected status in accordance with all applicable federal, state, and local laws. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. 

All personnel decisions will be made in accordance with the principles of equal employment opportunity and subject only to valid (job-related) requirements for employment, benefits, or promotional opportunities.

Place of work